Message Archive

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Manage email or it manages you − especially if the content contains unpleasant surprises. To protect your business, you need a simple method for storing and retrieving the emails going in and out of your organization, and you need to know the content they carry. Otherwise, you may go down the path of costly audits, lawsuits and governmental investigations.

With MXINSPECTSM Message Archive, powered by MessageWatcher®, you gain electronic oversight to help you manage your entire email environment. And minimize the cost and risk associated with non-compliance, loss of proprietary information and inappropriate employee emails.

Powerful Solutions Designed To Meet Your Needs

MXINSPECTSM Message Archive is available in two packages to meet the unique requirements of your business. MXINSPECTSM Archive Compliance Control is a complete solution that includes advanced storage, retrieval and surveillance features that work together within a convenient, scalable, affordable managed service. MXINSPECTSM Archive Storage Control is available for businesses that require a storage-only solution.

COMPLIANCE CONTROL

MXINSPECTSM Archive Compliance Control automatically stores inbound, outbound and internal emails. And rapid volume increases? No problem. The solution helps you:

  • Comply with electronic security regulations, including those of the Sarbanes-Oxley Act, the Gramm-Leach-Bliley Act, HIPAA, the Securities and Exchange Commission and the Federal Rules of Civil Procedure (FRCP).
  • Reduce the financial implications of non-compliance
  • Decrease storage and e-discovery costs

This easy-to-manage solution includes enterprise-strength capabilities:

  • Advanced search options and fast, accurate information retrieval by authorized persons
  • Multiple levels of permissions/authority for employers, compliance officers, corporate officers and legal departments
  • Definable retention policies based on content
  • Default and custom compliance detection capabilities
  • Compliance alert notifications to enable further inspection and disposition of messages
  • Single Instance Storage minimizes storage requirements
  • Real-time data as opposed to point-in-time backups
  • Storage capabilities for comments and notes
  • Flexible options for creating automatic or ad hoc reports
  • Audit trails provide comprehensive activity log

ARCHIVE SURVEILLANCE

MXINSPECTSM Archive Surveillance, an additional option to Compliance Control subscribers, works around the clock, scanning external and internal email, and attachments. It pinpoints sensitive or inappropriate content to help you support regulatory and workplace compliance best practices:

  • Enforce corporate email policies and regulations that apply to electronic communications
  • Prevent theft or loss of intellectual property and proprietary information
  • Decrease the liabilities and risks caused by the distribution of inappropriate content

The powerful functionality of MXINSPECTSM Archive Surveillance allows you to use pre-established or custom policies and rule sets and take many actions, including:

  • Route flagged messages based on word category
  • Recognize words that are phonetically similar to keywords
  • Define exclusions based on To, From, Subject or Content fields
  • Review content based on group, user, direction or keywords
  • Insert disclaimers automatically, based on message content

STORAGE CONTROL

Businesses that require a storage-only solution can turn to MXINSPECTSM Archive Storage Control for management of inbound, outbound and internal emails. This convenient managed service includes:

  • Advanced search options and fast, accurate information retrieval by authorized persons
  • Multiple levels of permissions/authority for employers, compliance officers, corporate officers and legal departments
  • Definable retention policies based on content
  • Single Instance Storage minimizes storage requirements
  • Real-time data as opposed to point-in-time backups
  • Storage capabilities for comments and notes
  • Flexible options for creating automatic or ad hoc reports
  • Audit trails provide comprehensive activity logs

Choose foresight not hindsight

Hindsight may be 20/20 but it’s not effective against evolving email threats. To achieve comprehensive protection, MXINSPECTSM Message Archive can be combined with the MXINSPECTSM Email Defense Service, which filters out spam, viruses, worms and other malicious email messages prior to surveillance and archiving.

For more information on MXINSPECTSM Message Archive, call 201.360.4567 or visit us at www.mxinspect.com.

Contact us now and start a conversation about how we can implement this service to increase your productivity and boost your revenue!

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eMazzanti Technologies

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