Are you an e-mail addict?

Are you an e-mail addict?
reprinted with permission from the HP Small Business Center

What would be most harmful to your health: no food; no water; or no e-mail? All over the world, people are beginning to wonder why all roads now lead to our inboxes. In less than 20 years e-mail and its off-shoot, instant messaging (IM), have monopolized business communication. Who picks up the phone anymore, or crosses the room to talk with a co-worker (!?!), unless the building is on fire?

Born in 1990, e-mail undoubtedly offers great advantages. Our inboxes record our important conversations, requests and replies. And it is a cheap, quick and convenient way to connect your business or stay in touch with far-flung friends and family.

Mail in moderation
But our growing over reliance on e-mail is leading may people to believe they have an unhealthy dependence. Check these symptoms to see if you could be an e-mail addict:

  • You find it hard to focus on a task for longer than 15 minutes without checking your inbox.
  • You get nervous if you can’t access your e-mail for a few hours.
  • You feel lonely if you receive no new mail after your lunch break.
  • You scan your inbox first thing in the morning and before going to sleep each night.

From the White House to your house
If you now consider yourself an “emailaholic”, you share powerful company. President Obama has recently revealed he is addicted to his handheld e-mail device. From the Oval Office to your office and in thousands between, people are beginning to admit they waste too much time in their inbox.

Why is this bad?
Being obsessed with e-mail actually reduces your productivity if you spend more time waiting for messages than finishing important jobs. Equally, it’s unhealthy if you find yourself getting up in the night to find a WiFi spot, or in your free time it stops you from relaxing with friends and family.

Facing your addiction
Here are four tips on how to tackle your addiction.

Set a virtual curfew: Outside work hours you need to reduce the impact of e-mail on yourself and loved ones. You need downtime and they want to enjoy your company without inbox incursions. If you have to, give yourself one hour when you come home from work to check and then turn-off and chill-out. Try not to get online as soon as you wake up and before sleeping. Even consider having one e-mail-free day per week.

Talk more, type less: Too often we type mails that raise more questions than they answer. You can actually save yourself time at work by making a quick call to colleagues to avoid unclear e-mail trails.

Write and post a letter: Once your fingers remember how to handle a pen again you might even enjoy this. Receiving a hand-written letter is special. Share that with a friend or a client and remember there’s more to life than the online.

Go cold turkey: Take a holiday without your laptop. Don’t look at your accounts. Not once! You’ll be surprised, the world can keep going without you.

Avoid the inbox trap
It might be small, but your inbox can easily become a big time-waster. To lift your productivity and enjoyment away from work try to spend more time thinking outside your inbox.

Carl Mazzanti is Co-Founder and President of eMazzanti Technologies, Microsoft’s four time Partner of the Year and one of the premier IT consulting services for businesses throughout the New York metropolitan area and internationally. Carl and his company manage over 400 active accounts ranging from professional services firms to high-end global retailers.

eMazzanti is all about delivering powerful, efficient outsourced IT services, such as computer network management and troubleshooting, managed print, PCI DSS compliance, green computing, mobile workforce technology, information security, cloud computing, and business continuity and disaster recovery.  

Carl Mazzanti is also a frequent business conference speaker and technology talk show guest and contributor at Microsoft-focused events, including frequent prominent roles at the Microsoft Inspire (Worldwide Partner Conference / WPC).

Carl, a serial Entrepreneur, gives back to the community through Entrepreneur teaching engagements at Georgetown University, the company’s ocean wildlife conservation effort, the Blue Project, and Tree Mazzanti.



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